Administrative Assistant resume keywords

The skills, tools and credentials that commonly appear in administrative assistant job ads, plus example bullets. Upload your resume to see which you already use.

Hard skills

  • calendar management
  • scheduling
  • travel coordination
  • data entry
  • record keeping
  • meeting coordination
  • expense reports
  • office management
  • correspondence
  • customer service
  • confidentiality

Tools and software

  • Microsoft Office
  • Outlook
  • Excel
  • Google Workspace
  • Zoom
  • Concur
  • QuickBooks

Certifications and licences

  • Certified Administrative Professional (CAP)
  • Microsoft Office Specialist (MOS)

Job title variants

Office Administrator · Executive Assistant · Office Coordinator

Check your resume against this list

PDF, DOCX or TXT, up to 8 MB. Or drop it here.

Example administrative assistant bullets

  • Managed calendars and travel for [N] executives across [N] time zones
  • Processed [N] expense reports a month in Concur with zero late submissions
  • Reorganized digital filing in Google Drive, cutting document search time [X]%

Bracketed values are placeholders; use your real figures.

Tip for administrative assistant resumes

Name the software suites you know (Microsoft 365, Google Workspace) and quantify volume: executives supported, events organised.

Then run the full ATS resume checker for parsing, structure and an estimated score, or turn rough duties into bullets with the bullet point generator.

Questions people ask

What keywords should a administrative assistant resume include?

Start with the job ad. Common ones for administrative assistant roles include calendar management, scheduling, travel coordination, data entry, record keeping, tools such as Microsoft Office, Outlook, Excel, Google Workspace, and credentials like Certified Administrative Professional (CAP). Only include what you can back up.

Where do I put keywords on a administrative assistant resume?

In a plain skills section for quick matching, and again inside experience bullets that show how you used each skill. Use the job title the ad uses if it accurately describes your work.

Is this list the same for every employer?

No. These are widely listed skills for the role, not any employer’s screening list. Each posting differs, so paste the actual ad into the keyword scanner for a precise comparison.